This week I embark on a five-part podcast series sponsored by Hanzo. In this series we consider how to leverage artificial intelligence (AI) in compliance investigations. In this series I am joined by several members of the Hanzo team as we explore the current best practices around investigations and how your compliance function can take investigations to a level of cost efficiency and operational proficiency.
Our explorations includes considering the current Department of Justice (DOJ) guidance on investigations, the use of AI in the Hanzo Investigator, how Hanzo technology can help a company overcome common investigative challenges and Hanzo’s specific approach to finding and managing data across the entire lifecycle of an investigation. We begin today with Part 2 where I am joined by Jim Murphy, VP for Products at Hanzo to consider how to conduct more conclusive compliance investigations with AI and web-based evidence.
In considering investigations which are derived from hotlines and other internal reporting mechanisms, my experience in the legal and compliance field has been traditionally and primarily using internal interviews with employees and company data to help inform the process and reach a conclusion. The types of investigations can be wide-ranging including allegations of misconduct or potential illegal activity, whether it be harassment, fraud, or bribery and corruption. Jim Murphy, VP Products at Hanzo said the company has developed technology that can use unstructured web and social media data to find evidence that helps support that process and, ultimately, conduct more conclusive and efficient investigations.
I asked Murphy to drill down and specify how Hanzo’s Investigator technology works and why its significant to consider this unstructured web and social media data as part of an investigation? Murphy said that for the past decade, Hanzo’s team has been building technology to help legal, eDiscovery, and compliance professionals overcome their challenges around finding, preserving, archiving, and analyzing web and social-media based data.
At the core of the Hanzo Investigator is a technology which Hanzo originally built to archive and preserve websites and social media content. The company was able to combine this with AI and machine learning to accomplish a new, different goal; leveraging the web as a data source to quickly uncover information that can be relevant to an investigation in a legally defensible manner. Since Hanzo introduced this technology, it has proven to be extremely successful with law firms and eDiscovery professionals. Murphy believes that this same approach can be used by compliance investigative teams so they can reap similar benefits.
I asked Murphy if he could explain how the Hanzo Investigator works and, more importantly, how it would facilitate a compliance investigation? Murphy said the “most direct use case is around sexual harassment and misconduct related investigations, but we see the potential for bribery, corruption, fraud, third-party risk, and other similar challenges facing compliance teams too.” He went on to provide examples of (a) how it works today, (b) what the process is like when Hanzo conducts an investigation, and (c) why the web is a powerful data source.
Murphy explained, “Once we find that right subject, Hanzo is able to identify social media profiles and harvest that content off of the web. Once Hanzo has that data, we move into our second pillar here, which is an analysis phase.” This comes through keyword matching. Hanzo is able to look through all of the posts in social media or on the web and pull “out the posts that are or may be relevant to that case, using that keyword matching leads to kind of a filtered set of content and we move into that third pillar of the investigation and that third pillar, that’s where we’re really looking at so we can generate a report.”
All of this is particularly significant in light of the industry research that shows many compliance investigations today are unsubstantiated and can take over 40 days from start to finish. The ability of the Hanzo Investigator to find and analyze data from the web and social media in this automated fashion will be able to overcome some of those challenges both in terms of length of time and overall scope of the investigation.
I was certainly gratified when Murphy brought up the archiving of data as a key benefit of the Hanzo Investigator as this is critical to regulators and prosecutors. Murphy related everything we “do from a preservation perspective in this really is the core of what Hanzo has been over the years.” This allows a company to have confidence their documents and, in turn, can make such representations to regulators and prosecutors that the documents are secure. In other words, Document, Document, and Document.
Join us in our next episode where we will continue the conversation with Jim Murphy to consider more specifically how this technology has been used by legal professionals in the past and why this matters for compliance professionals.